Privacy Notice for Office Employees & Contractors
Logobrand Field Marketing Ltd understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our employees and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the EU General Data Protection Regulation (GDPR).
Logobrand Field Marketing Ltd (Logobrand) is a “data controller”. This means that we are responsible fordeciding how we hold and use personal information about you.
Logobrand stores and processes personal data relating to its employees in order to manage the employment relationship. This privacy notice sets down how Logobrand collects and uses personal information about you during and after your working relationship with us.
This privacy notice applies to current and former employees, workers and contractors. This notice does not form part of a contract of employment or any contract to provide services and may be updated at any time.
Logobrand is committed to protecting the privacy and security of your personal information. The Company is committed to being clear and transparent about how it collects and uses that data and to meeting its data protection obligations.
2. Data Protection Principles
Logobrand will comply with data protection laws. This means that the personal information we hold about you must be:
● Personal contact details, such as your name, title, address and contact details, including email address and telephone number
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● Date of birth
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In addition, Logobrand needs to process data to ensure that we are complying with our legal obligations, for example, we are required to check an employee’s entitlement to work in the UK.
In other cases, Logobrand has a legitimate interest in processing personal data before, during and after the end of the employment relationship.
Situations in which we will process your personal information are listed below: In order to:
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6. Change of purpose
Logobrand will only use your personal information for the purpose for which it was collected unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will advise you of this and explain the legal basis which allows us to do so.
You should be aware that we may process your personal information without your knowledge or consent where this is required or permitted by law.
7. How we use sensitive personal information
Some special categories of personal data, such as information about health or medical conditions, is processed to carry out employment law obligations (for example, in relation to employees with disabilities and for health and safety purposes).
Logobrand uses other special categories of personal data, such as information about ethnic origin, sexual orientation, health or religion or philosophical belief, this is done for the purposes of meaningful equal opportunities monitoring or reporting.
Data used by Logobrand for these purposes is anonymised or is collected with the express consent of employees, which can be withdrawn at any time. Employees are entirely free to decide whether or not to provide such data and there are no consequences of failing to do so.
8. Information about criminal convictions
We do not envisage that we will hold information about criminal convictions.
We will only collect information about criminal convictions if it is appropriate given the nature of the role and where we are legally able to do so.
9. For how long do we keep data?
Logobrand will only hold your personal data for as long as is necessary to fulfil the purposes we collected it for, including any legal, accounting or reporting requirements. The periods for which your data is held after the end of employment are available within our data retention schedule and can be requested from your data controller.
10. Who has access to data?
Your information will be shared internally, including with members of the management team and payroll. Logobrand shares your data with third parties where required by law, where it is necessary in order to administer the working relationship with you or where we have another legitimate interest in doing so. The following services are carried out by third party service providers: payroll and pension administration. Logobrand may also share your data with other third parties, for example, in the context of a sale of some or all of its business. In those circumstances the data will be subject to confidentiality arrangements.
Logobrand will not transfer your data to countries outside the European Economic Area.
11. How do we protect data?
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Logobrand takes the security of your data seriously. Logobrand has internal policies and controls in place to prevent your data being lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties. Details of these measures are available on request.
When Logobrand engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.
12. Your duty to Inform us of changes
It is important that the personal information we hold about you is accurate and current. Please be sure to keep us informed if your personal information changes during your time working with us.
13. Your rights
As a data subject, you have a number of rights. You can: